EXECUTIVE ASSISTANT / 4 Day Work Week!
2.
7 Charleston, SC Charleston, SC Full-time Full-time $51,976 - $69,362 a year $51,976 - $69,362 a year 1 day ago 1 day ago 1 day ago This position will provide executive-level administrative duties to the Assistant District Manager, while ensuring the strictest level of confidentiality and safekeeping of District, Commission and employee information.
This position also supports human resources functions, website management and other administrative services as assigned.
Requires regular and reliable in-person attendance at work and public meetings.
This position is designated as Non-Essential in the event JIPSD's Emergency Operation Plan is activated.
Essential Functions:
Executive Assistant to the Assistant District Manager Provides administrative support to the Assistant District Manager, including but not limited to ensuring confidentiality as appropriate, accuracy of the management reports, meeting minutes, executive messages, presentations and correspondences Maintains confidentiality of work-related issues and JIPSD information; keeps departments, Commissioners, and partner agencies informed of important JIPSD upcoming dates Assists in the decision making processes, analyzes internal processes, recommends and implements internal procedure or policy changes to improve administrative efficiency as directed by the Assistant District Manager.
Assists in the planning and implementation of the JIPSD annual budget and strategic planning process.
Serves as liaison with departments for public inquiries and data requests; serves as liaison with external organizations including the Town of James Island, City of Charleston, Charleston County, Charleston Water System, City of Folly Beach, etc.
Provides direction on the JIPSD informational sign.
Serves as liaison with departments and the contracted JIPSD Social Media Content Manager Assists with the management of the Freedom of Information Act (FOIA) requests and responses Assistant Clerk to the Commission Attends all public and Commission meetings for the purpose of recording and finalizing minutes for distribution Prepares documents for public meetings, including but not limited to, preparing minutes, agendas, resolutions, and ordinances; responsible for maintaining and safeguarding the minutes and audio and video recordings, and understanding parliamentary procedures and rules Provides and assists in providing Commission members with information requested to ensure a timely response Register and make travel plan arrangements for meetings and conferences Provide Support to HR Analyst Support the recruitment, selection, pre-employment, orientation and onboarding process Assists in processing and administering the electronic system for human resource management Assist in processing FMLA documents and other human resources duties as assigned Manages Records Retention & Destruction Program Manages the records retention program to ensure departments are following federal/state laws as well as JIPSD policies, procedures, or standard operating guidelines Other duties as assigned MARGINAL FUNCTIONS:
May be required to work during emergencies as directed.
Attends, takes, transcribes notes at other meetings, as assigned.
Performs other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent organizational and communication skills (oral and written) Knowledge of secretarial and clerical procedures and techniques Excellent attention to detail with the ability to work under pressure with multiple and shifting priorities to meet deadlines Ability to establish and maintain effective, professional, and respectful working relationships with superiors, colleagues, and the public at all times Knowledge of Federal, State, and JIPSD policies on record retention Proficient in use of Microsoft Office products and Adobe PDF Organizational skills in file management Knowledge of Roberts Rules of Order Knowledge of SC Freedom of Information Act (FOIA) MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Bachelor's degree in management or other closely related field plus two (2) years relevant experience required; or relevant Associate's Degree plus five (5) years relevant experience.
Must possess a valid SC Driver's license.
JOB TYPE:
Full-time SALARY:
DOQ, Education and Related Experience
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance SCHEDULE:
Monday - Thursday, 10-hour shifts; Also attends monthly public meetings that typically begin after 6 PM.
ABILITY TO COMMUTE/RELOCATE:
Charleston, SC 29412:
Reliably commute or planning to relocate before starting work (Required) WORK LOCATION:
In person Job Type:
Full-time Pay:
$51,976.
00 - $69,362.
00 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
10 hour shift Ability to Relocate:
Charleston, SC 29412:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Charleston, SC Charleston, SC Full-time Full-time $51,976 - $69,362 a year $51,976 - $69,362 a year 1 day ago 1 day ago 1 day ago This position will provide executive-level administrative duties to the Assistant District Manager, while ensuring the strictest level of confidentiality and safekeeping of District, Commission and employee information.
This position also supports human resources functions, website management and other administrative services as assigned.
Requires regular and reliable in-person attendance at work and public meetings.
This position is designated as Non-Essential in the event JIPSD's Emergency Operation Plan is activated.
Essential Functions:
Executive Assistant to the Assistant District Manager Provides administrative support to the Assistant District Manager, including but not limited to ensuring confidentiality as appropriate, accuracy of the management reports, meeting minutes, executive messages, presentations and correspondences Maintains confidentiality of work-related issues and JIPSD information; keeps departments, Commissioners, and partner agencies informed of important JIPSD upcoming dates Assists in the decision making processes, analyzes internal processes, recommends and implements internal procedure or policy changes to improve administrative efficiency as directed by the Assistant District Manager.
Assists in the planning and implementation of the JIPSD annual budget and strategic planning process.
Serves as liaison with departments for public inquiries and data requests; serves as liaison with external organizations including the Town of James Island, City of Charleston, Charleston County, Charleston Water System, City of Folly Beach, etc.
Provides direction on the JIPSD informational sign.
Serves as liaison with departments and the contracted JIPSD Social Media Content Manager Assists with the management of the Freedom of Information Act (FOIA) requests and responses Assistant Clerk to the Commission Attends all public and Commission meetings for the purpose of recording and finalizing minutes for distribution Prepares documents for public meetings, including but not limited to, preparing minutes, agendas, resolutions, and ordinances; responsible for maintaining and safeguarding the minutes and audio and video recordings, and understanding parliamentary procedures and rules Provides and assists in providing Commission members with information requested to ensure a timely response Register and make travel plan arrangements for meetings and conferences Provide Support to HR Analyst Support the recruitment, selection, pre-employment, orientation and onboarding process Assists in processing and administering the electronic system for human resource management Assist in processing FMLA documents and other human resources duties as assigned Manages Records Retention & Destruction Program Manages the records retention program to ensure departments are following federal/state laws as well as JIPSD policies, procedures, or standard operating guidelines Other duties as assigned MARGINAL FUNCTIONS:
May be required to work during emergencies as directed.
Attends, takes, transcribes notes at other meetings, as assigned.
Performs other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent organizational and communication skills (oral and written) Knowledge of secretarial and clerical procedures and techniques Excellent attention to detail with the ability to work under pressure with multiple and shifting priorities to meet deadlines Ability to establish and maintain effective, professional, and respectful working relationships with superiors, colleagues, and the public at all times Knowledge of Federal, State, and JIPSD policies on record retention Proficient in use of Microsoft Office products and Adobe PDF Organizational skills in file management Knowledge of Roberts Rules of Order Knowledge of SC Freedom of Information Act (FOIA) MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Bachelor's degree in management or other closely related field plus two (2) years relevant experience required; or relevant Associate's Degree plus five (5) years relevant experience.
Must possess a valid SC Driver's license.
JOB TYPE:
Full-time SALARY:
DOQ, Education and Related Experience
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance SCHEDULE:
Monday - Thursday, 10-hour shifts; Also attends monthly public meetings that typically begin after 6 PM.
ABILITY TO COMMUTE/RELOCATE:
Charleston, SC 29412:
Reliably commute or planning to relocate before starting work (Required) WORK LOCATION:
In person Job Type:
Full-time Pay:
$51,976.
00 - $69,362.
00 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
10 hour shift Ability to Relocate:
Charleston, SC 29412:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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