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Procurement Officer

Company Name:
College of Charleston
### POSTING INFORMATION
Internal Title
Procurement Officer
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
3
Department
Procurement
Minimum Requirements
Bachelor's Degree in Supply Chain Management, Business, Procurement, Public Administration, Accounting, or a related professional field and at least five years of professional experience in a progressively responsible public/government procurement position. Professional certification will be required (within 24 months of hire)as a CPPB. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Working knowledge of overall public/government
procurement process, business principles, contract law and contract administration. Ability to develop, issue and administer compliant public solicitations for bids, proposals, and term contracts; to analyze proposals, bids, references and other relevant data to determine best overall procurement solutions for the College; to negotiate contract prices, terms and conditions on behalf of the College when appropriate; to interpret, apply and enforce rules, codes and regulations as they relate to procurement, contractual law, Uniform Commercial Code, software agreements, etc. Be able to analyze complex situations and provide recommended solutions; to express ideas and convey information effectively, both orally and in writing; to establish and maintain effective professional relationships. Fluent ability to operate personal computers and learn automated procurement and financial systems. A customer service mindset and highly developed organizational skills are required.
Additional Comments Regarding Position
Position requires individual with strong professional ethics, good judgment, and initiative, capable of making sound professional and financial decisions. Knowledge of College's mission, programs,
processes and objectives preferred. Occasional overnight travel required for professional training, certification and as a
representative of the College.
Special Instructions to Applicants
Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online .
Salary
$33,726 - $44,438
Posting Date
03/18/2014
Closing Date
03/28/2014
Open Until Filled
No
Posting Number
2014022
Quicklink for Posting
### Job Duties
Activity
1. Identifies requesting department's needs, develops/refines specifications and prepares quote requests, bid invitations and proposal requests as applicable for equipment, commodities and services ranging from routine to the highly complex. Reviews & prioritizes purchase requests; contacts department or initiator to clarify or complete information; applies purchasing rules and regulations to select the proper method of acquisition.
Essential or Marginal
Essential
Percent of Time
35
Activity
2. Analyzes and evaluates bids and proposals, in accordance with pre-established selection criteria stated in prepared solicitations. Coordinates with Materials Management Office on purchases over agency certification. Determines bid awards in compliance with SC Procurement Code. Negotiates contract process, terms, and conditions on behalf of College when appropriate.
Essential or Marginal
Essential
Percent of Time
30
Activity
3. Administers, tracks, reviews and audits BPAs/BPOs, contracts, and purchase orders, ensuring compliance with laws and established procedures. Maintains records to accurately reflect the complete history of purchase orders and contracts to fully comply with all audit requirements of SC Procurement Code.
Essential or Marginal
Essential
Percent of Time
15
Activity
4. Responsible for creating and maintaining good customer service relationships with departments, vendors and State government officials. Represents College and participates in statewide user groups related to procurement activities. Ensures State and College rules and regulations are understood and followed. Assists other procurement staff as required.
Essential or Marginal
Essential
Percent of Time
10
Activity
7. Initiates, composes and approves/signs routine reports and correspondence concerning assigned commodities and contracts. Conducts market research and stays abreast of new products and service methodologies. Monitors and analyzes past procurement actions and recommends items for contracts.
Essential or Marginal
Essential
Percent of Time
10
Required fields are indicated with an asterisk ( ).
1. How did you hear about this employment opportunity?
Public Job Posting
Internal Job Posting
Agency Referral
Advertisement/Publication
Personal Referral
Website
Other


Post and Courier
Word of mouth
Chronicle of Higher Education
Job fair
Hiring Our Heroes
## Applicant Documents
Required Documents
Optional Documents
1. Resume
2. Cover Letter / Letter of Application
3. Other Document
4. Other Document 2
5. Other Document 3

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